FM-BASIS
Facility Management Software
Manage buildings and spaces according to the classic FM structure "property, building, floor, room" to optimize your business processes.
Manage buildings and spaces according to the classic FM structure "property, building, floor, room" to optimize your business processes.
The facility management software FM-BASIS includes all basic functions of wave Facilities for the administration of real estate, buildings and all related building parts such as floors or rooms. The management is carried out according to the classical FM object structure. Objects are recorded in the necessary detail depth and analyzed with regard to value retention and appreciation. At the same time, all processes of the use and management of real estate are supported. In combination with additional add-on packages, the facility management software is extended by rental management including utility costs, lease, real estate transactions, contract management and many other functions.
The Facility Management Software package FM-BASIS enables the professional management of real estate, buildings, floors and rooms. Each hierarchy level is in a 1:n relationship with the level underneath. Several buildings can be assigned to one property, several floors to one building and several rooms to one floor. The areas per floor and the total area of the building can be found in the room book. In FM-BASIS, each hierarchical level has its own tab page on which numerous data can be stored. These, in turn, enable detailed evaluation options (e.g. a list of all rooms in the Building “Berlin headquarters”, over 64 m², where the maintenance costs have exceeded the maximum limit of 4,000 €).
If the classic FM structure is not sufficient, it can be individually adapted to your own needs with the FM-FLEX extension package. All users who do not wish to adhere to the classic FM structure can use FM-FLEX to manage facilities according to their own rules. For this purpose, objects or catalogs from other areas, such as medical technology, the vehicle fleet or IT, can be integrated into the user’s own structure. With the flexible facility management, the individual and specific conditions of each company can be mapped realistically. The CAFM solution wave Facilities adapts to your company – not the other way around.
FM-BASIS enables the structured recording and management of FM objects, such as rooms. Rooms can be clearly classified in the catalog system, for example as a meeting room, office, or flexible workspace. This creates a uniform structure that allows for better comparison and analysis of the rooms. Using the integrated document management system, photos, floor plans, and other documents can be directly assigned to the respective rooms. For on-site labeling, labels with QR codes can be created easily using the form generator, allowing room-related information to be quickly accessed via a scan. Existing room and property data, for example from Excel files, can be imported and further processed in the system. This creates a centrally maintained and transparent database for facility management.
FM-BASIS enables the efficient analysis and evaluation of facility management data. With integrated list, analysis, and evaluation functions, relevant information can be specifically organized and visualized. Customizable filters and views help identify potential savings, uncover weaknesses, and make informed decisions. Even large volumes of data can be processed efficiently: Using the multi-data modification feature, content can be adjusted in a single step—quickly and without manual effort. Flexible export options, such as PDF, Excel, or CSV, as well as output via the integrated form generator, are available for further processing. Tables, charts, and calendar views also ensure a clear presentation of the data and enable direct access to relevant information.
The facility management software supports all processes of the use and management of your real estate. Appointments can be created, events can be reported, Tasks and orders can be managed and activities can be recorded on each FM object level (real estate, building, floor, room). Together, these processes provide you with complete and comprehensive property management. The package provides a smooth process integration of internal and external staff with all relevant properties, criteria and connections. Documents of any format can be easily attached to all objects (e.g. rooms, buildings) with the integrated document management. The history function shows all changes made to an object.
The FM-BASIS package of wave facilities allows you to plan your appointments comfortably. Thess appointments can be created and maintained for any FM object. The appointment data is entered into a clearly structured mask. Serial appointments with a number of different parameters are also supported in the facility management software. Complete process integration of internal and external staff with all relevant characteristics and criteria.
Faults, support requests, special cleaning jobs, or similar requests are logged as events in the CAFM software. A work order can be generated from the created record with the click of a button. All entered faults and requests are stored in the facility management software and can be analyzed in detail. For example, you can generate a list of all trouble tickets and sort them by status (“open,” “in progress,” “completed”). Do you need a professional trouble ticket management system/ticket system/help desk? Then we offer TICKET, an add-on package designed specifically to meet the demanding requirements of a trouble ticket system.
FM orders are created as a new process in the wave Facilities Basic Package or generated from an existing appointment or event. Orders are managed via multiple tabs, which can be used to track, among other things, the assignment of in-house staff or external contractors.
Fulfilling an order requires one or more processes, which are also recorded in the facility management software. This could include, for example, IT support provided by the IT department, the repair of a heating system by an external service provider, or regular maintenance work on a property. The services performed are recorded with precise timestamps and documented in the “Status” field. In addition to documenting in-house and external services, it is possible to enter invoice data for later billing. Analyses and evaluations help keep track of all activities and services and optimize processes from a business management perspective.
The OBJECT TEMPLATES application, included as standard in the facility management software, helps you efficiently schedule appointments and work orders using so-called “collective objects.” This feature applies the appointments, work orders, and tasks defined for one object to all associated objects. For example, if it is time to replace the filters in all air conditioning units, there is no need to create a separate work order for each object.
